GDPR & Data Protection Policy

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Revolutionise Dance & Theatre Company

Revolutionise Dance & Theatre Company is committed to protecting the privacy and personal data of all students, parents, staff and visitors.
We comply fully with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

This policy explains what data we collect, why we collect it, how we store it, and how we keep it safe.

We may collect the following information:

– name
– date of birth
– parent/guardian names
– contact details
– emergency contacts
– medical information (allergies, injuries, relevant health needs)
– photo/video permissions
– attendance records
– class enrolment details

– names
– phone numbers
– email addresses
– payment information (where applicable)

– contact details
– DBS documentation
– qualifications & training
– payroll details (where applicable)

We collect data in order to:

– deliver safe dance classes
– contact parents in emergencies
– manage enrolments and registers
– ensure medical and safeguarding needs are met
– organise shows, competitions and events
– share essential updates about classes
– comply with legal, safeguarding and insurance requirements

We only collect information that is necessary for the safe and effective running of the school.

We take data protection seriously.
All personal data is:

– stored securely in password-protected systems or locked storage
– only accessible to authorised staff
– never shared outside the organisation unless required for safeguarding or legal reasons
– kept no longer than necessary

We use secure systems for email, registration, communication and payment processing.

Personal data is never shared with third parties for marketing or unrelated purposes.

We may share information only when:

– required for safeguarding or child protection
– needed for medical emergencies
– legally required by authorities (police, social services, courts)
– necessary for competitions, shows or events (e.g., name lists, emergency contacts, licensing)

We always do so securely and only when appropriate.

Our website may use cookies or tracking tools to improve user experience.
Visitors can disable cookies at any time through their browser settings.

We only use photos or videos of students when:

– parents/guardians have given explicit consent
– images are used for approved promotional, educational or performance purposes
– storage complies with GDPR

Consent can be withdrawn at any time by contacting us.

We retain data only for as long as necessary:

– student records: kept while attending + a short period after leaving
– safeguarding records: kept in line with statutory guidance
– financial records: retained to meet HMRC and accounting requirements
– incident/accident forms: retained in accordance with health & safety law

Once no longer required, data is securely deleted or shredded.

Individuals have the right to:

– access their personal data
– request corrections
– request deletion (where legally permissible)
– object to certain processing
– withdraw consent
– request a copy of the information held

Requests can be made via email and will be responded to within one month.

If a data breach occurs that risks the rights or freedoms of individuals, we will:

– notify affected individuals
– take immediate steps to secure data
– report the breach to the ICO where required

For any GDPR or data protection queries, please contact:

Data Protection Lead: Holly Molino
Revolutionise Dance & Theatre Company
Email: revolutionisedance@gmail.com

This policy is reviewed annually or sooner if legislation changes or new systems are introduced.